Organize a Project

Carry out projects with great results

A project can be anything, such as a marketing campaign, a product release, or a web page redesign. With many people involved, things can quickly turn into a mess. Solvace enables you to neatly organize communication, tasks and documents around a visual structure that keeps everyone focused on the end result.

To organize your project in Solvace, proceed as follows:

  1. Create a new challenge

Give the challenge the name of your project, and provide a clear description of what it is about and what you’re trying to achieve.


2. Gather a Team

Adding participants to your project will help you get more ideas, expertise and solutions. You may also invite experts identified either by your company or by Solvace, through their active participation in the application.


3. Divide the project into smaller components

It is a good idea to divide and structure the project into smaller components. This way, you can develop a clear view on each aspect of your project.

 

Pro Tip: Use the heat map to emphasize the most important aspects of your project.


4. Add documents and actions

Add documents to provide more detail where needed and assign tasks to project participants. Participants will be notified that they have a task to complete, and will be gently reminded until the task is completed. They can post comments, and in turn add new documents.

Pro Tip: If you want to be in full control of the project, you can give read-only access to the other participants.


5. Collaborate

Communicate and get work done in the project using the chat, comments, mentions, real-time screen sharing, or video conference functionalities of Solvace, as if you were working together in the same room.


6. Follow-up tasks in realtime

To facilitate the follow-up, Solvace will send out regular progress updates on all tasks, and it will automatically send reminders to meeting participants when their tasks are due.

Now that you know how to organize a project with Solvace, make sure to read our next article on how to run efficient meetings.